Countway Resource Fair | Vendors

The Countway Library Resource Fair is a valuable opportunity for attendees to learn more about your organization, ask questions about your services, and understand how your resources can help improve their academic and professional lives.

The Resource Fair booths will be located across two floors of the beautiful Countway Library. The event is organized by the Countway Library Outreach & Public Services Department.

Participating vendors will be listed on our website and onsite marketing in advance of the Resource Fair. We will also be providing attendees with a “passport” booklet listing all vendors, to encourage attendance at each vendor table.

Food and drinks will be provided for vendors and attendees throughout the event.

• Connect with over 500 medical, dental and public health students, staff and faculty
• Educate Harvard Longwood Campus users about your resources at the beginning of the academic year
• Build relationships between your company and our onsite users
• Demonstrate your product or service online via Zoom sessions in the weeks leading up to the fair.
• Enjoy high attendee traffic in our newly renovated first floor and L1 spaces
• Interact with attendees directly in a fun, comfortable environment
• Register early to get on our attendees' radars in advance of the event via our digital and onsite marketing

• 1 Table (5’x2’)
• 2 chairs
• Access to Wi-Fi
• Access to power outlet
• Option to lead brief demonstrations of your resources via Zoom in the weeks leading up to the fair
• Lunch (pizza and beverages)
• Raffle stickers to give to attendees for their exhibitor booth passport cards - completed cards are entered into raffles to win premium prizes!

Much of the Countway Resource Fair’s success is due to vendor participation and sponsorship.

The following sponsorship options are available for the 2025 Resource Fair:

• Beverage Sponsorship $350 
• Food Sponsorship $450 
• Tote Bag Sponsor (exclusive) $2,500 

Vendor Expectations

• Only resources Countway currently subscribes to can be highlighted. This is not a sales opportunity. Any new purchasing/licensing opportunities can be sent to Len Levin for evaluation.
• We will raffle off several premium items provided by vendors (valued at $100 and above, such as a Chromebook, iPad Mini, gift card, etc.). These can be brought to the event or mailed in advance to:
  Meredith Solomon, Countway Library, 695 Huntington Avenue, Boston, MA 02115
• You may hand out materials at your table, such as brochures, small souvenirs with your logo, or similar items. Candy or other treats may be distributed, but must be individually wrapped.
• Drop-offs and pick-ups can be made at the Shattuck Street entrance (10 Shattuck Street, Boston). You can also mail your materials ahead of time to 695 Huntington Avenue (see above) beginning September 1, 2025.
• Vendors may arrive no earlier than 9:00am and must be fully set up by 11:00am.
• Vendors may not begin packing up until the event ends at 4:00pm.
• Exhibit booths must be continually staffed throughout the event. We recommend having two representatives, as the event gets very busy at times.

Parking

Countway does not have an available parking lot. You may reserve a parking spot at the Medical School next door via the Harvard Online Parking Permit System.

Other options include:

• Metered street parking on Huntington Avenue
• Brigham and Women's parking garage on Francis Street
• Children's Hospital parking garage on Longwood Avenue

Safety Info

• Masks are welcome but optional inside the library.

Please feel free to reach out to us at any time with questions. We look forward to hearing from you!

 Countway Library Outreach & Public Services Department

 Meredith Solomon, Manager

 Yasmina Kamal, Coordinator